Everything You Want to Know Before Hiring an AI Agency

NestuLabs builds custom AI systems and automation pipelines from scratch for 5-50 person businesses. We engineer three types of systems: AI agents that handle lead capture and qualification 24/7, workflow automation that replaces repetitive internal tasks, and system integrations that connect your existing tools without off-the-shelf compromises. Every system is built around your specific operations — not adapted from a template.

NestuLabs was founded by Aayush Swami, a computer science researcher and AI engineer completing a BS/MS program at Arizona State University with ML research experience at ASU's Rolston Lab. The agency was built on the belief that small businesses deserve the same quality of custom AI infrastructure that enterprise companies pay millions for — deployed in days, not months.

NestuLabs is headquartered in Jaipur, India with operations serving clients across the United States, India, and globally. All client work is delivered remotely with no geographic restrictions.

Three differences: First, we build from scratch — no Zapier workflows dressed up as AI. Second, you own what we build — no subscription dependency or vendor lock-in. Third, we move fast — average deployment is 16 days from kickoff to live system.

Step one is a free 30-minute technical audit where we map your operations and identify your highest-value automation opportunity. Step two is a scoped proposal with a fixed price and timeline. Step three is engineering and deployment, typically 16 days. Step four is handoff with full documentation and a 30-day support window.

The audit is a 30-minute video call. We ask about your current tools, your team's biggest time drains, and your operational bottlenecks. At the end we tell you exactly what we would build, why, and what the expected ROI is. No pitch deck. No commitment required.

Our average deployment time is 16 days from signed agreement to live system. Simple automations can deploy in 7-10 days. Complex multi-system integrations may take 3-4 weeks. We scope accurately and hit our timelines.

Every project includes a 30-day support window at no additional cost. After that we offer monthly retainer arrangements for businesses that want continued optimization and expansion of their automation systems.

Projects typically range from $3,000 to $15,000 depending on scope and complexity. Simple single-system automations start around $3,000. Multi-system integrations with custom AI agents run $8,000-$15,000. We provide fixed-price proposals — no hourly billing, no surprise invoices.

No. NestuLabs charges a one-time project fee. You own the system outright after deployment. The only ongoing costs are third-party API fees which typically run $20-$100 per month depending on volume — and those go directly to the provider, not to us.

We work on a 50/50 structure — 50% at project kickoff and 50% on deployment. For larger projects we offer milestone-based payments. We accept international payments via Stripe, Wise, and bank transfer.

Yes, we sign mutual NDAs before any discovery work begins. Client confidentiality is standard practice for all engagements.

We build primarily with Python for AI and automation backends, Next.js for frontend components, and connect via REST APIs and webhooks. For AI we use Anthropic Claude and OpenAI depending on the use case. For databases we use Supabase (PostgreSQL). We are stack-agnostic and can integrate with whatever your business already uses.

We integrate with HubSpot, Salesforce, Stripe, QuickBooks, Notion, Slack, Airtable, Google Workspace, Microsoft 365, Shopify, WooCommerce, and any platform with a REST API or webhook support.

No. Every system we deploy includes a handoff session where we walk your team through how it works. The systems are designed to run autonomously — your team should not need to touch the code for day-to-day operations.

The 30-day support window covers any bugs or issues at no cost. Most systems include error alerting so you are notified immediately if something fails and fallback logic that prevents silent failures.

We work best with 5-50 person businesses doing $500K-$10M in annual revenue. At this stage, manual processes are expensive enough to justify custom automation but most off-the-shelf tools have hit their limits.

If Zapier and Make are solving your problems, you probably do not need us yet. We work with businesses that have already hit the limits of no-code tools — complex conditional logic, high-volume processing, custom AI decision-making, or integrations that require custom API work.

Yes. The majority of our clients are non-technical founders and operations managers. You need to understand your business problem — we handle the engineering.

That is exactly what the free technical audit is for. We ask structured questions about your operations and tell you where automation will have the highest impact.

We scope projects with specific measurable outcomes defined upfront. If a system does not perform as specified we fix it within the 30-day support window at no cost.